It’s the price we pay for all the incredible things that technology and the cloud have made possible. Educating employees and users about cyber security best practices is extremely important. If you’re unsure about a policy, ask. Given the unusual recent circumstances, many employees around the world are finding themselves in a situation where they must work from home or remotely. Even if you know which way the trends have been pointing, it’s hard to get your head around just how regularly data breaches occur. “If you don’t get your people patched continually, you’re always going to have vulnerabilities.”. Here’s a deeper dive into the 10 cybersecurity best practices for businesses that every employee should know and follow. The average cost of a data breach in 2018 was $3.86 million, and only figures to rise. Smart companies take the time to train their employees. In an organization, change needs to happen from the top. Don’t just rely on your company’s firewall. It’s changed regularly: Using the same password over and over again means there’s more of a chance for it to be compromised. Employees often wear many hats at SMBs, making it essential that all employees accessing the network be trained on your company’s network cyber security best practices and security policies. This adds an additional layer of protection by asking you to take at least one extra step — such as providing a temporary code that is sent to your smartphone — to log in. 8) Basic security “hygiene” There are some security practices that should be considered as normal, for instance: ... insurance, and banking. And if you are throwing confidential material away, shred it first. Vendor Management. This requires a mindset shift: not viewing the person who opened the wrong attachment as the point of failure and, instead, recognizing that it’s the security and training structure around that individual which has failed. What to do? 7 Best Practices For Securing Remote Access for Employees How do you maintain security when employees work remotely, and your team is transitioning to a remote workforce? First impressions are everything, and cybersecurity is no exception. It heightens awareness within the organization, which enables strong, reliable, cybersecurity. If you’re unsure, IT can help. Ask your security team to do penetration tests on the HRIS systems and try social engineering attacks on the HR team. You’re only as strong as your weakest link, and when you work with third-party providers their information security downfall can become your issue. If you’re an employee, you are on the front lines of information security. Remember that it’s better to know about a potential breach as soon as it happens, so make sure you’re creating an environment where sharing is encouraged and avoiding a situation where someone tries to cover up their mistakes and makes a risky situation even worse. Violation of the policy might be a cause for dismissal. Installing updates promptly helps defend against the latest cyberthreats. Training is the key here, as well as constant reminders that there are threats out there and maybe even a “live fire” exercise to show how easily you can fall victim to an attack. Most critically, make sure you’re not just going over the rules but also explaining why these best practices are so important. The landscape is constantly shifting, and it can be hard for businesses to keep up. This also includes that dreaded annual security awareness training that everyone must take. It uses multiple character sets: Each character set you use (uppercase, lowercase, numerals, symbols) adds another layer of complexity that makes it harder to crack. CoxBLUE is powered by Cox Business. It’s important to restrict third-party access to certain areas and remember to deactivate access when they finish the job. Your team may understand the principles of recognizing a phishing or social engineering attack, but the key is to run those mental checks in the course of a busy workday where you have a million other concerns. The best would be to ask your employees to set the updates to be installed automatically. Install antivirus software on all employee laptop and desktop computers, and servers. Firefox is a trademark of Mozilla Foundation. We recommend adopting a password manager like LastPass or 1Password. Scalability to fit your business and flexibility to fit your growth. On the same note, you can’t expect your team to build the correct cybersecurity habits without finding a way for them to put these concepts into action and even learn from their mistakes. Employee information security is a very important aspect … Always be sure to use authorized applications to access sensitive documents. Companies also should ask you to change your passwords on a regular basis. Before you start thinking that your small business can fly under the radar, keep in mind that according to the Keeper Security and Ponemon Institute 2018 “State of Cybersecurity” report, two-thirds of SMBs have suffered a cyberattack in the past twelve months. It’s a good idea to work with IT if something like a software update hits a snag. Educate all employees. They need to be in the habit of thinking critically any time they’re asked to share login information. When you work at a small or midsize company, it’s smart to learn about cybersecurity best practices. Just like with any organizational transformation project, that means getting your team to buy in and build habits. Here are a few security best practices your remote employees should follow. You’d never train an employee for a new piece of software without giving them a chance to experiment in a realistic environment where they can put their newly-acquired skills into practice. Why are they requesting this information? Here’s a rule to follow: Never enter personal or company information in response to an email, pop-up webpage, or any other form of communication you didn’t initiate. Does it make a difference if you work for a small or midsize company? Understanding how to train employees for cybersecurity is essential for every organization. Here’s a fact that might be surprising. -, 10 cybersecurity best practices that every employee should know. All of the devices you use at work and at home should have the protection of strong security software. If you’re working remotely, you can help protect data by using a virtual private network, if your company has one. Even if it’s accidental, sharing or using the IP or trade secrets of other companies could get both you and your company into trouble. Hackers can even take over company social media accounts and send seemingly legitimate messages. While you can set up any manner of systems to protect your business with cybersecurity, the truth is that many attacks target you where you’re most vulnerable: your employees. Have a great trip — but don’t forget your VPN. Your company will probably have rules about how and where to back up data. That knowledge can save time when you contact support and they need quick access and information to resolve an issue. As we’ve cited elsewhere in this article, data breaches are a common occurrence, and there is no shortage of news articles covering the damages to organizations big and small. Here are best practices for both employees and employers to ensure they have strong data security. Be cautious. Many organizations need employees to work from home during an emergency. According to Benjamin Wright, some examples of data security and privacy best practices that should be included in your information security policy are as follows: Acceptable use of employer owned devices/technologies – All employees should recognize and understand that they are not entitled to any privacy with respect to any communication or data exchanged through any equipment owned by the … Following IT security best practices means keeping your security software, web browsers, and operating systems updated with the latest protections. Scan any attachment before opening it, and check the file extension for anything unusual, like multiple file types. 1. Having the right knowledge — like the 10 cybersecurity best practices that every employee should know — can help strengthen your company’s breach vulnerabilities. You’ll usually be notified that the email has been sent to a quarantine folder, where you can check to see if it’s legitimate or not. Here’s an example. Your company can help protect its employees, customers, and data by creating and distributing business policies that cover topics such as how to destroy data that’s no longer needed and how to report suspicious emails or ransomware. Don’t let a simple problem become more complex by attempting to “fix” it. Strong, complex passwords can help stop cyberthieves from accessing company information. Throw in some fake corporate branding and you have a recipe for disaster. If you’ve recently received a robocall, you know how easy it is to spoof a phone number. But making that investment early could save companies and employees from the possible financial and legal costs of being breached. Products and services that fit the communications challenges faced by your business. But of all departments (other than IT), there is one that plays the biggest security role: Human Resources. Remember: just one click on a corrupt link could let in a hacker. In your daily life, you probably avoid sharing personally identifiable information like your Social Security number or credit card number when answering an unsolicited email, phone call, text message, or instant message. Consider this: A single employee could make a mistake by sharing sensitive company information on their smartphone or clicking on a corrupt link — and that could lead to a data breach. Backing up data is one of the information security best practices that … 1. This also applies to personal devices you use at work. © 2020 NortonLifeLock Inc. All rights reserved. Hover over links to make sure they go where they say they go. You need to commit to a wide variety of approaches to keep your team abreast of what’s out there and what to do about it. Norton Secure VPN provides powerful VPN protection that can help keep your information private on public Wi-Fi. When you Bring Your Own Device — also known as BYOD — ask your IT department if your device is allowed to access corporate data before you upload anything to it. A strong password contains at least 10 characters and includes numbers, symbols, and capital and lowercase letters. Americans want smart cities, and they want them now. The quicker you report an issue, the better. New attacks are constantly cropping up, and you need to put your employees in a position to succeed. Many people look at the news of a massive data breach and conclude that it’s all the fault of some hapless employee that clicked on the wrong thing. The volume and frequency of attacks will certainly get the message across that everyone needs to be thinking about security in their day-to-day. Wesley Simpson, COO of (ISC)2, suggests in an interview with TechRepublic that we should think about security training as people patching. Instead, it’s best to do a risk assessment. 1. Instead, contact your IT department right away. Take a look at it if you need more information on how to conduct a risk assessment in your company. Here, again, we see the importance of not blaming an individual employee for something that your business needs to solve—as an organization. System requirement information on norton.com. Cybersecurity best practices encompass some general best practices — like being cautious when engaging in online activities, abiding by company rules, and reaching out for help when you encounter something suspicious. Check the email format and ask yourself if there’s anything off about it. Phishing can lead to identity theft. Cyber Security Hub’s “Top 5 Cyber Security Breaches of 2019 So Far” includes incidents that have affected Dunkin’ Donuts, Toyota, and Walmart, and we’re only halfway through the year. Android, Google Chrome, Google Play and the Google Play logo are trademarks of Google, LLC. Don’t provide any information. How has this person proven they are who they say they are? Attackers can spoof email addresses, domains, and even something like Google’s two-factor authentication form to create a targeted man-in-the-middle attack to compromise even the most protected accounts. You’ll also get data as to where in your organization there’s the most room for improvement, helping you plan future training sessions as necessary. Nearly half of employees aren’t aware of their travel or remote work cybersecurity policies — so it may be time to refresh IT best practices for employees (or to establish these guidelines if they aren’t already in place!) If you have questions about products or services for your business, please contact us at 866-961-0356, or visit CoxBusiness.com. It’s common for data breaches to begin from within companies. If you’re looking for executive buy-in, it helps to be incredibly clear about how data breaches and other cyberattacks can affect the bottom line. Copyright © 2020 NortonLifeLock Inc. All rights reserved. To review, a strong password has these traits: The best approach to ensure compliance is to remove the friction for your team and hopefully solve other problems they may run into in their day-to-day workflow. Whether you’re well-established or a start-up, Cox Business has the products to help keep your business moving in the right direction. Your company may have the best security software and most comprehensive office policies, but your actions play a big part in helping to keep data safe. Teaching employees IT security best practices ensures your business’ cybersecurity. In the past, companies could train employees once a year on best practices for security, said Wesley Simpson, COO of (ISC)2. With just one click, you could enable hackers to infiltrate your organization’s computer network. From cyber hygiene best practices to avoiding phishing attacks and social engineering attacks, the dangers of file sharing and cloud storage services, and more, there's a lot for employees to be aware of when it comes to security.Add regulatory compliance into the mix, such as … So, don’t ignore it, … If you are not taking the actions mentioned below, you need to … -, Norton 360 for Gamers It’s important for your company to provide data security in the workplace, but alert your IT department or Information Security manager if you see anything suspicious that might indicate a security issue. Your best practices Information Security Program should clearly document your patch management procedures and frequency of the updates. Remember to make sure IT is, well, IT. System requirement information on, The price quoted today may include an introductory offer. That’s why it’s a best practice to secure and back up files in case of a data breach or a malware attack. New attacks develop monthly, if not daily, and your approach to guarding against them can’t be limited to annual training. If you’re unsure about the legitimacy of an email or other communication, always contact your security department or security lead. 12 security tips for the ‘work from home’ enterprise If you or your employees are working from home, you'll need this advice to secure your enterprise. If your company sends out instructions for security updates, install them right away. Reach out to your company’s support team about information security. If you want to back up data to the cloud, be sure to talk to your IT department first for a list of acceptable cloud services. An attacker will call or email your organization, posing as a vendor and asking for help. Cox Business has what your company needs. One way to get the message across to your team is to share cybersecurity news regularly. This simple guide provides a pragmatic approach and best practices to keep information secure. It’s also smart to report security warnings from your internet security software to IT. Make them long, random, protected and carefully managed; Use security, but not just any default (usually WEP) security protocol, use the best available at the time, which is WPA2 at present. Also remember to securely store confidential material. With the remote work trend on the rise, employees need to know that sacrificing security for convenience isn’t an acceptable tradeoff. Changing and remembering all of your passwords may be challenging. Companies may also require multi-factor authentication when you try to access sensitive network areas. These tools will generate and remember strong passwords for every account your employees use. Companies and their employees may also have to monitor third parties, such as consultants or former employees, who have temporary access to the organization’s computer network. Whether employees are using company equipment or their own devices, make sure they know how to run software updates. Far too often social engineers find the company App Store is a service mark of Apple Inc. Alexa and all related logos are trademarks of Amazon.com, Inc. or its affiliates. By the same token, be careful to respect the intellectual property of other companies. Please feel free to share this view without need of any permission, just reference back the author. But even with these protections, it’s important to stay on guard to help assure your company’s data and network are safe and secure. View Full-size Infographic Phishers try to trick you into clicking on a link that may result in a security breach. Employee Coming into a new organization, you share many pieces of personal information with your employer if you want to get hired and receive a pay check. Make sure you require at least eight characters for every password you use. Not for commercial use. The HR department is an important security link because they handle employee data from start to finish. Here are eight tips and best practices to help you train your employees for cybersecurity. Not for commercial use. There may be a flaw in the system that the company needs to patch or fix. Simple passwords can make access easy. Firewalls prevent unauthorized users from accessing your websites, mail services, and other sources of information that can be accessed from the web. The information in this section will offer fundamental security tips while highlighting email security measures you should have in place already. The goal is to trick you into installing malware on your computer or mobile device, or providing sensitive data. You need to teach your employees how to identify a “phishy” looking email and where to go if they have questions. Back up your data . Office Wi-Fi networks should be secure, encrypted, and hidden. Creating a written cybersecurity policy is important as it serves as a guide for best practices. Top tactics and best practices for cybersecurity training for employees The purpose behind cybersecurity training for employees is always to alter their habits and behaviors, and create a sense of shared accountability, so that the company is safe from attacks. As the number of data breaches and hacks continue to rise, it’s vital for your business to take steps to ensure you don’t find yourself in the headlines. Best … The Android robot is reproduced or modified from work created and shared by Google and used according to terms described in the Creative Commons 3.0 Attribution License. It’s part of your job to engage in safe online behavior and to reach out to your IT department when you encounter anything suspicious or need help. You’ll also want to know and follow your company’s Acceptable Electronic Use (AEU) policy. That’s why it’s important to be cautious of links and attachments in emails from senders you don’t recognize. Beware of phishing. We all know that following password best practices is a fundamental building block of a solid organizational security plan. They might not be aware of all threats that occur. Remember that cybersecurity is a team effort, and you need to put your employees in a position to succeed. The costs are more wide-ranging than most people think, and it’s helpful to use some numbers to make things more tangible. These activities will keep you and the HR team aligned with best practices. Without good access control protocols, company information remains at risk. Mac, iPhone, iPad, Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries. Protect your data. Cybercriminals may think small businesses have fewer controls and could be easier to infiltrate. It’s important to protect personal devices with the most up-to-date security. No one can prevent all identity theft or cybercrime. There are several best practices for remote workforces using other WiFi networks, including: Change default passwords and user names. Implementing security awareness best practices, and training employees so that they, one, know what is expected of them and, two, remain in compliance, is a must for corporations that want to reduce the odds of, if not completely eliminate the possibility of, data breaches. Best email practices for business, Train your employees. If you only updated your network devices once a year, your security would be a nightmare. *Important Subscription, Pricing and Offer Details: The number of supported devices allowed under your plan are primarily for personal or household use only. Related: 8 mostly free best practices for Tightening Internal Data Security. While it’s true that they may have been the one to fall for the trap, blaming an individual for not having the right knowledge at the right time is really a way of avoiding the organization’s responsibility to ensure its employees keep its network and data secure. They also make it easy to share passwords across your team, allowing you to collaborate remotely while still following best practices. Cyberthreats often take aim at your data. Check the sender email address and name for spoofing, especially when the sender is making an unusual or unexpected request. First, Don’t Blame Your Employees. Here’s a deeper dive into the 10 cybersecurity best practices for businesses that every employee should know and follow. One of the most important concepts to grasp with cybersecurity is that maintenance is a constant job. In your daily life, you probably avoid sharing personally identifiable information like your Social Security number or credit card number when answering an unsolicited email, phone call, text message, or instant message. You might receive a phishing email from someone claiming to be from IT. Staying on top of these cybersecurity practices could be the difference between a secure company and one that a hacker might target. If organizational security isn’t a part of your onboarding, it’s time to start incorporating it into your training process from the start. It doesn’t use complete words: While a common word might be easy to remember, it’s incredibly easy for an attacker to add a “. 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